Anota’s Tailored Document Management Solutions

Automation is a key element of a digital strategy for companies looking to streamline their operations and stay ahead of the competition. As technology has advanced, the available options for automation have become more accessible and affordable allowing businesses of all sizes to optimise their processes and achieve greater efficiency.

Organisations generate and process countless documents every day from invoices and contracts to HR documents and customer records. However, manually managing these documents is time-consuming, error-prone, and inefficient. This is where our tailored solutions powered by DocuWare come in.  DocuWare enables businesses to automate the entire document lifecycle, from capture and indexing to storage and retrieval.
Implementing automation with our solution will boost operational efficiency in several ways. It will automate repetitive tasks, such as data entry and document routing, freeing up employees to focus on more value-added activities. This can result in increased productivity and cost savings for the business. Furthermore, automation will minimise errors by reducing human intervention in the document processes. This will improve accuracy in document data capture and indexing and retrieval, reducing the risk of costly mistakes and any potential compliance issues.

Anota has been a reliable partner of DocuWare for over a decade, demonstrating expertise in creating, executing, and managing intricate integration projects across various industries. Our focus is to enhance efficiency, minimise paper usage, and promote environmentally conscious business practices. Moreover, our exceptional customer service and team of skilled technicians are dedicated to assisting you throughout your experience with Anota.

One large design and manufacturer based in Leeds had the challenge of managing over 1,000 invoices monthly while ensuring seamless document storage and approval, they sought an on-premise solution to automate accounts payable processes. By partnering with us they implemented a bespoke DocuWare solution featuring DocuWare On-Prem, Integrated Task Lists, Intelligent Indexing OCR, integrated approval processes, and full-text document search and retrieval. This solution not only streamlined document storage and approval but also improved auditing, reduced search timeframes, and lowered physical storage costs. The benefits include CO2 savings, significant time saved per document, high automation rates, and improved data accessibility within the DocuWare system.

Established in 2011, as a recognised Platinum Partner and Customer Service Champion of DocuWare, our unique solutions are tailored to suit each client partner, across a wide variety of sectors including automotive and medical manufacturing, supply chain, logistics and distribution. Projects start with a PM session to understand your organisation’s tasks and processes. We then deliver a scope document outlining proposed automated processes and system costs. After implementation, your team benefits from training, go-live support, and ongoing improvements (subject to support agreement). As your business grows and changes our unique C&A contract allows us to implement certain changes without the need for additional cost or project time.

If you’re interested in learning more about how VertoSuite and DocuWare can help your business, contact Anota by phone 0113 887 2400 or by email info@anota.co.uk.