NexSys has added new electronic payslip functionality to its advanced human resource management software tool set. This new feature is available to all customers operating the company’s Equator software. Now busy company payroll managers can enjoy time savings, cost optimisation and reduce their businesses’ carbon footprint by engaging the K3 Equator Payroll module.
“This operational function has been provided not only to save payroll clerks time and reduce costs, but to also give workers a quick, secure and easy way of accessing payslips and checking their records,” says Kevin O’Donnell Head of HR Development at NexSys.
“This tool was developed because companies of all sizes want to cut down on the time involved in preparing paper documents and the cost of communicating with staff over what were previously totally paper-managed matters such as payslips. These can be costly to purchase, prepare and distribute if using standard postal methods and also add to a businesses’ carbon footprint,” adds Kevin O’Donnell.
Working with document-management specialist eDoc Deposit, K3 has set up Equator to offer an electronic payslip service to companies, giving them the opportunity to use the web to deliver payslips and P60 end-of-year certificates to their employees. K3’s Equator payroll software integrates fully with the eDoc Deposit web service, which delivers payslips to any employee automatically. Employees simply access their own payslips on the internet by means of their username and PIN.
eDoc Deposit’s Jim Borland explains some of this unique platform’s immediate benefits.
“A company can wave goodbye to expensive postage bills and also has no need to maintain employee email addresses. There’s also no need for costly administration such as the fees for re-prints and indeed no more expensive stationery or printing to be paid for by the business. Paper-handling is eliminated for good”
McBurney Transport, one of Ireland’s largest independently-run logistics operations has recently began using eDoc Deposit Limited to deliver payslip and other payroll related documentation to its 600 strong work force who are employed in their many depots. McBurney Transport’s Payroll manager, is delighted with the service and states that she is saving at least 4.5 hours per week in handling and distributing the payslips and that is on top of savings in paper consumption and ink for inkjet printers. A significant percentage of payslips had previously been posted to employees homes so the savings in postage cost alone is significant.